Personal/Executive Assistant to the Founders (m/f)

General Description
You will join our successful journey in disrupting the luggage and tech market. You will support our two founders through managing their calendar and agenda, global travel, internal and external correspondence and assist within their personal sphere. You will have a clear understanding of the company, its mission and culture and will work with integrity, endurance and trust.

Your Role

  • Become the founders' right-hand, anticipating needs for maximum efficiency and support
  • Manage the founders' complex calendars using your own common sense and judgement to prioritise their meetings accordingly, committing their time for appointments and meetings based on an in-depth understanding of their priorities and needs
  • Be responsible for the annual planning of founders' schedule incl. scheduling of all recurring meetings (F2F with direct reports, management team meetings etc.)
  • Work closely with marketing department for event organisation & PR related activities (Exec participation at international festivals and conferences, speaker slots at conferences, exclusive dinners for stakeholders, shareholder meetings etc.)
  • Assist all management team members with scheduling direct meetings with the founders
  • Provide some aspects of support to the founders’ personal life such as appointments, organising storage facilities, car rental, contracts, insurance etc.
  • Run business errands and organise courier service & parcel shipments
  • Handle all prep associated with internal and external meetings including catering and drink preparations
  • Travel expense management & organisation of credit card settlement 
  • Handle and maintain highly confidential and sensitive information
  • Work closely with IT department for any technical enquiries and coordinating technology, as well as on the road computer needs

Your Skills & Experience

  • You have previous experience working in a similar role with a track record of assisting C-level managers with high-level inquiries and demands
  • PA/Executive Assistant experience of at least 3 years
  • You have the ability and flexibility to handle varying schedules and tasks from day-to-day
  • You are competent in effectively prioritising and structuring someone’s workload
  • You are a self-starter, highly organised and able to handle rapidly changing priorities with a proactive and anticipating approach
  • You are highly motivated with a steady positive hands-on attitude
  • You are well organised and have a great instinct for diplomacy and urgency
  • You have excellent communication and interpersonal skills
  • You are fluent in German and English (both written and spoken)
  • You have a trustworthy demeanour in order to deal with personal and confidential information
  • You are highly professional and confident and know how to manage multiple deadlines in a fast-paced work environment
  • Proficient with Apple/Mac Book and Apple Mail, Google Calendar, Google Docs

What we offer

  • Make a true impact on the business and shape the future of our fast-growing company on an international level
  • Offer to take responsibility from day one
  • Open-minded, dynamic and international team from over 25 countries
  • Competitive salary and other company benefits
  • Cold drinks, healthy snacks
  • Open collaborative company culture including strategy sessions and celebrations
  • Nicely located office on the bank of the river Spree

About us

Horizn Studios is a fast-paced digital travel venture based in Berlin. As Europe’s first vertical online-player in the luggage industry, Horizn has been growing fast thanks to our digital approach to creating the leading travel brand for the next generation. Horizn received special attention thanks to its groundbreaking innovations and global collaborations with opinion-leading partners such as BMW, Soho House, Airbnb and DJ Seth Troxler, among others. Horizn was founded by experienced entrepreneurs Stefan Holwe and Jan Roosen in 2015, with strong backing by international VCs and renowned private investors. Horizn Studios’ range of smart luggage, bags and travel accessories is distributed predominantly direct-to-consumer, online and through the brand’s own stores.

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